Scheduling and Dispatch, Connected to Everything

With OneCrew, your scheduling isn’t its own process. Jobs instantly populate when they’re signed, and crews get notified when their schedules change. No handoffs, no missed messages, no frustrated calls.

Organized Relationships that Scale with Your Business

From single-property homeowners to multi-site commercial clients, OneCrew CRM structures your customer data so you can find what you need, track what matters, and never lose sight of a relationship.

Nothing Gets Lost Between Sales and Ops

With one connected system, every closed job automatically appears in the scheduling queue automatically.

Crews Always Know Where to Go

Job details push directly to your crew's phones in real time. No calls, no mix-ups, and no wasted days in the field.

Teams Collaborate Better

When sales and ops share one live view, they get more done with less back-and-forth.

From Signed Proposal to Crew on Site, All in OneCrew

Scheduling isn't a calendar. It's how your hard-won work gets done on-time and on-budget. Here's how it flows smoother in One Crew.

See Every Job That Needs to Be Scheduled

Every accepted proposal immediately populates in your scheduling queue, waiting to be scheduled. Your whole team can see what’s scheduled and what’s on deck. Nothing slips through because someone forgot to write it on the whiteboard.

How it works

• Every accepted proposal moves to the queue automatically — no manual entry
• Sort by date, revenue, or project size
• Filter by crew, salesperson, job type, or any custom tag
• Queue clears automatically once all services for a project are scheduled
• Multi-service projects stay in the queue until every phase is on the calendar

Drag and Drop Services Onto Crew Calendars

Since your service queue is connected to your signed proposals, the time estimate and job details are waiting for your scheduler. Just drag and drop to assign the right crew and instantly send it to their schedule in their OneCrew app.

Even better, your leadership and sales team can see what’s scheduled and what’s outstanding, without wasting phone calls.

How it works

• Drag and drop services from the queue onto any crew and any date
• Estimated labor hours from the estimate automatically set the time block
• Reschedule by dragging — the crew sees the update in real time on their phones
• Split multi-phase projects across different weeks or different crews
• Color-code events by crew or salesperson for visual clarity at a glance
• Add notes to any schedule block to explain context to the team

Dispatch People and Equipment to Specific Jobs

Floating people or equipment? Dispatch lets you assign specific individuals or pieces of equipment to specific jobs for the day without disrupting the rest of the schedule.

If someone is double-booked, OneCrew flags the conflict before it becomes a problem in the field.

How it works

• Assign specific crew members and equipment to individual services
• Conflict alerts surface automatically before you save
• Floaters and specialists can be reassigned daily without changing their default crew
• View hours scheduled per person to avoid overloading crew members

Crews See Everything They Need, Nothing They Don’t

In the OneCrew app, your foremen and crew have a personal schedule with their job details for the day. With customizable permissions by role, anything that’s not relevant is automatically hidden.

If their schedule changes, they see it immediately. No missed texts, no one showing up to the wrong site.

How it works

• Job details — scope, materials, site notes — come through automatically
• Get directions to the job site with one tap
• Custom permissions control what information crew members can see (e.g., hide estimated labor hours or margin if you prefer)
• Real-time updates: schedule changes appear instantly on the mobile app

Track Revenue and Margin Across Every Crew

See each crew's projected revenue, margin, and total hours for the week, pulled directly from the estimates already in the system.

Toggle to the live monthly view and see where you have capacity, where you're overcommitted, and where you need to push your sales team to fill the gaps.

How it works

• Revenue and margin per crew, per day, per week, and per month
• Numbers come from the estimates built earlier in the process — no re-entry
• Monthly view helps leadership spot underbooked periods and act proactively
• Daily revenue and margin tracked at the top of the schedule by day
• All full users can view the schedule, so sales and ops stay aligned without back-and-forth

Ready to See OneCrew In Action?

Schedule a personalized demo to see how OneCrew's connected platform can streamline your operations and boost profitability.

One Schedule, Everyone Aligned

+90%

Reduction in scheduling communications required

"Crews can see their schedule for the day along with all their work order information right on their phone. Having everything tied together reduces tons of manual work and stress to keep everything straight."

OneCrew Customer

Empire Paving

"The scheduler is where you really see how everything ties together. It's like having an additional person in the office constantly answering questions and connecting the dots between estimates, work orders, and the schedule."

OneCrew Customer

Royal Pavement

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Required whiteboards, post-its, or other physical scheduling.